1- The documents required for registration on the system, which are:

• 1- Original and copy of the national ID card or passport with a valid date.
• 2- The original and copy of the tax card and the value-added registration certificate.
• 3- An authorization letter from the company to register in the electronic billing system specifying:
• Company data (company address, company phone number, company email, company registration number).
•  – Data of the delegate or manager responsible for the company’s electronic billing system, specifying it (name in Arabic and English, the national number on the ID card, phone number, email).
• * In the event that the financier does not appear and the agent attends on his behalf, all of the above documents must be provided along with the original power of attorney with a valid date and a copy thereof.

2- Submission of registration documents to the electronic invoice system

Submitting the documents that were prepared in advance, as the system manager sends the registration application, along with the registration documents, to the address eInvoice@eta.gov.eg via the official email of the company, so that the responsible employee will notify the taxpayer or the authorized person of the date of his attendance to the tax inspectorate affiliated to him to match the documents. In the event that it is fulfilled and a digital profile is requested, but in the event of its lack, a notification of the missing documents will be sent via e-mail, after that the concerned employee will review the originals of the documents and make a reconciliation between the originals of the documents and what was sent via e-mail and inform him that his registration in the system will be activated and he will be notified of that within 48 hours.

3 - Create a digital file and share information

The concerned employee of the Tax Authority registers the taxpayer and creates the digital file on the electronic billing system, in addition to providing a comprehensive introductory guide for the taxpayer after the process of activating and registering his electronic file, which includes an explanation of the components of the system and educational seminars to respond directly to any inquiries.

4- Receipt of the registration invitation by e-mail

The system administrator receives an invitation to register the digital file by the concerned employee via e-mail, and the link is attached to it, through which the user profile will continue to be created.

4- Obtaining an electronic signature certificate

This step takes place in parallel with the other steps, as the electronic signature is considered the official signature of the financier, and takes the form of an encrypted message, in compliance with legal regulations, and provides the highest level of confirmation of the identity of the signatory.

*The financier can subscribe to the electronic signature through Misr Company for Central Clearing, Depository and Registry (MCDR) And  The Egyptian Company for Electronic Signature and Information Security Services (Egypt Trust).

5- The documents required to obtain the electronic signature certificate

1- Signing the application or contract from the responsible manager of the facility or its legal representative, where he has the right to sign under an authorization.

2- The legal representative submits the originals of all documents and papers for review, which are:

A copy of the official extract of the commercial register or the establishment/publication decision.:

A copy of the tax card.

A copy of the investment or companies’ newspaper or the company’s contract.

A copy of the ID of the responsible manager.

6 –   Create a digital file for the system administrator

The digital file of the system administrator is then created by filling in some information in the profile completion screen (first name and last name in Arabic and English, mobile phone number, national number, email address, preferred language for communication) in the same way that the employee in charge of the interest included those Then a one-time password (OTP) is sent to the system manager’s mobile phone. Finally, the system manager, on behalf of the financier, writes the password and confirms it again, then clicks on the save button to complete the steps.

7 –   End of the registration process and go to set up notifications

After following all the previous steps, the registration process is complete.

The electronic billing system automatically transfers the system manager to the registration screen to re-log in.

The system administrator uses the same email and password that was set in the previous steps and presses the login button.

Then he clicks on the funder file, and presses the notification management button.

The settings screen appears, and the system administrator sets up and chooses notification preferences (such as communication method, periods, and types of notifications) and saves them.

8 –  Erp Account Pedia / Erp Odoo system registration

The system administrator logs in, then clicks on the taxpayer's file, selects the ERP field, and presses the register button, so that the electronic billing system displays the form for adding the taxpayer's ERP system, then does the following:

Fill in the data (ERP Account Pedia / Erp Odoo system), and the validity period available for the system to exchange documents through integration.

- Press the save button.

 – After saving, the screen for obtaining registration and authentication data for integration with the system will appear, which contains: Customer ID, Secret Key 1 and Secret Key 2, which you should copy and make sure to keep before closing this screen.

- Click the Done button.

* The electronic billing system allows adding more than one delegate in this way:

1- From the same screen as the financier, the system administrator selects the user field and clicks on Invite User 
2- The invitation screen appears, and the system administrator enters the delegate’s profile data (first name and last name in both languages “Arabic and English – phone number – national number – email – the period of activity of the user and specifying his type: manager or representative).

3- Press the save button.

Then the system automatically sends an invitation to the additional user to complete the steps and create the digital file as previously explained.

9 –  Coding of goods and services

In implementing the electronic invoice system, the Egyptian Tax Authority is based on international standards for coding goods and services and their classifications, to ensure the exchange of documents in a unified and organized standard manner that works to reduce error and unify the definition of goods and services between commercial parties (buyer and seller). There are two methods of coding:

First: If the codes of your company's goods and services are in accordance with the GS1 global coding system, you will register these codes on the electronic invoice platform to ensure that these codes are activated on the databases of the electronic invoice system.

Second: If the codes for your company's goods and services are internal codes, you must follow the following steps:

• Linking it to the GPC commodity classification system
• Registering the EGS codes on the electronic invoice platform, which consists of the internal code of the GPC system - registration number - EG
• And the interest will review these codes to agree to them.
• Upon completing the authority's approval, the EGS codes will be used to issue the electronic invoice.
• And if you have a commodity or service that does not have GPC, you can contact GS1 to help you determine its code for free, by sending you an email to the following e-mail: einvoice@gs1eg.org

You can search for the code of any good or service through this link https://www.gs1.org/services/gpc-browser