1 – المستندات المطلوبة للتسجيل على المنظومة، وهي:

• 1- Original and copy of the national ID card or passport with a valid date.
• 2- The original and copy of the tax card and the value-added registration certificate.
• 3- An authorization letter from the company to register in the electronic billing system specifying:
• – بيانات الشركة (عنوان الشركة، رقم التليفون الخاص بالشركة، الإيميل الخاص بالشركة، رقم تسجيل الشركة).
•  – بيانات المفوض أو المدير المسؤول عن منظومة الفاتورة الإلكترونية بالشركة مُحَددًا به (الاسم باللغتين العربية والإنجليزية، الرقم القومي الموجود بالبطاقة الشخصية، رقم التليفون، الإيميل).
• * In the event that the financier does not appear and the agent attends on his behalf, all of the above documents must be provided along with the original power of attorney with a valid date and a copy thereof.

2 –  تسليم مستندات التسجيل بمنظومة الفاتورة الإلكترونية

Submitting the documents that were prepared in advance, as the system manager sends the registration application, along with the registration documents, to the address eInvoice@eta.gov.eg via the official email of the company, so that the responsible employee will notify the taxpayer or the authorized person of the date of his attendance to the tax inspectorate affiliated to him to match the documents. In the event that it is fulfilled and a digital profile is requested, but in the event of its lack, a notification of the missing documents will be sent via e-mail, after that the concerned employee will review the originals of the documents and make a reconciliation between the originals of the documents and what was sent via e-mail and inform him that his registration in the system will be activated and he will be notified of that within 48 hours.

3 –  إنشاء الملف الرقمي ومشاركة المعلومات

The concerned employee of the Tax Authority registers the taxpayer and creates the digital file on the electronic billing system, in addition to providing a comprehensive introductory guide for the taxpayer after the process of activating and registering his electronic file, which includes an explanation of the components of the system and educational seminars to respond directly to any inquiries.

4 –  استلام دعوة التسجيل بالبريد الإلكتروني

The system administrator receives an invitation to register the digital file by the concerned employee via e-mail, and the link is attached to it, through which the user profile will continue to be created.

4 –   الحصول على شهادة التوقيع الإلكتروني

This step takes place in parallel with the other steps, as the electronic signature is considered the official signature of the financier, and takes the form of an encrypted message, in compliance with legal regulations, and provides the highest level of confirmation of the identity of the signatory.

*The financier can subscribe to the electronic signature through Misr Company for Central Clearing, Depository and Registry (MCDR) And  The Egyptian Company for Electronic Signature and Information Security Services (Egypt Trust).

5 – المستندات المطلوبة لاستخراج شهادة التوقيع الإلكتروني

1- Signing the application or contract from the responsible manager of the facility or its legal representative, where he has the right to sign under an authorization.

2-  تقديم الممثل القانوني أصول كافة المستندات والوثائق للاطلاع عليها وتتمثل في:

– صورة من المستخرج الرسمي للسجل التجاري أو قرار الإنشاء/الإشهار.:

– صورة من البطاقة الضريبية.

– صورة صحيفة الاستثمار أو الشركات أو عقد الشركة.

– صورة إثبات الشخصية للمدير المسؤول.

6 –   Create a digital file for the system administrator

The digital file of the system administrator is then created by filling in some information in the profile completion screen (first name and last name in Arabic and English, mobile phone number, national number, email address, preferred language for communication) in the same way that the employee in charge of the interest included those Then a one-time password (OTP) is sent to the system manager’s mobile phone. Finally, the system manager, on behalf of the financier, writes the password and confirms it again, then clicks on the save button to complete the steps.

7 –   End of the registration process and go to set up notifications

– بعد اتباع كافة الخطوات السابقة تكون عملية التسجيل قد تمت.

– تقوم منظومة الفواتير الإلكتروني بتحويل مدير النظام تلقائيا على شاشة التسجيل لإعادة تسجيل الدخول.

– يقوم مدير النظام باستخدام نفس البريد الإلكتروني وكلمة المرور التي تم تعيينها في الخطوات السابقة والضغط على زر الدخول.

– ثم يقوم بالنقر على ملف الممول، والضغط علي زر إدارة الإخطارات.

The settings screen appears, and the system administrator sets up and chooses notification preferences (such as communication method, periods, and types of notifications) and saves them.

8 –  Erp Account Pedia / Erp Odoo system registration

The system administrator logs in, then clicks on the taxpayer's file, selects the ERP field, and presses the register button, so that the electronic billing system displays the form for adding the taxpayer's ERP system, then does the following:

– ملئ البيانات ( نظام ERP Account Pedia / Erp Odoo ، ومدة الصلاحية المتاحة للنظام لتبادل المستندات من خلال التكامل.

– الضغط على زر الحفظ.

 – بعد الحفظ، ستظهر شاشة الحصول على بيانات التسجيل والمصادقة للتكامل مع المنظومة، والتي تحتوي على: معرّف العميل ومفتاح سر ۱ ومفتاح سر۲، والتي ينبغي عليك نسخها والتأكد من الاحتفاظ بها قبل إغلاق هذه الشاشة.

– النقر فوق زر تم.

* The electronic billing system allows adding more than one delegate in this way:

1- From the same screen as the financier, the system administrator selects the user field and clicks on Invite User 
2- تظهر شاشة الدعوة ويقوم مدير النظام بإدخال بيانات الملف الشخصي للمفوض (الاسم الأول واسم العائلة باللغتين “العربية والإنجليزية – رقم الهاتف – الرقم القومي – الإيميل – فترة نشاط المستخدم وتحديد نوعه: مدير أو مندوب).

3- Press the save button.

Then the system automatically sends an invitation to the additional user to complete the steps and create the digital file as previously explained.

9 –  Coding of goods and services

In implementing the electronic invoice system, the Egyptian Tax Authority is based on international standards for coding goods and services and their classifications, to ensure the exchange of documents in a unified and organized standard manner that works to reduce error and unify the definition of goods and services between commercial parties (buyer and seller). There are two methods of coding:

First: If the codes of your company's goods and services are in accordance with the GS1 global coding system, you will register these codes on the electronic invoice platform to ensure that these codes are activated on the databases of the electronic invoice system.

Second: If the codes for your company's goods and services are internal codes, you must follow the following steps:

• Linking it to the GPC commodity classification system
• Registering the EGS codes on the electronic invoice platform, which consists of the internal code of the GPC system - registration number - EG
• And the interest will review these codes to agree to them.
• Upon completing the authority's approval, the EGS codes will be used to issue the electronic invoice.
• And if you have a commodity or service that does not have GPC, you can contact GS1 to help you determine its code for free, by sending you an email to the following e-mail: einvoice@gs1eg.org

You can search for the code of any good or service through this link https://www.gs1.org/services/gpc-browser